• Profile

Team Assistant, Operations

Location:
London
Salary:
Competitive Base Salary plus Bonus & Benefits
Vacancy Type:
Permanent - Full Time
Hours Per Week:
40
Job Description
We are looking for a Team Assistant to join the Greystar team based in our London Head Office (Moorgate). The Team Assistant provides organisational and business administration support to the Senior Operations Directors, and their team in a confidential, professional and timely manner however also works within the broader corporate administration team to support the Corporate Office.
 

Key Role Responsibilities Include:

  • Arranges team and ad hoc meetings, minutes meetings, distributes minutes and follows up actions to ensure completion within agreed timelines.
  • Makes travel and accommodation arrangements for Operations team members where required outside of normal day-to-day activities.
  • Prepares documents, letters, presentations, reports and other communication materials as well as collating items and creating content for general Operations team communications.
  • Provides administrative support to the Greystar Europe Operations Committee.
  • Maintains central records and databases as required to ensure the smooth running of the Operations team; retaining documents in line with document retention policies.
  • Manages duty and other schedules.
  •  Reviews and/or assists in preparing expense reports for Senior Directors, Operations and Regional Operations Managers/Directors on business trips and coordinates with the Finance Team as necessary to ensure compliance with the Travel & Expenses policy or other Finance processes.
  • Works with the Finance team to manage the creation of purchase orders and processing of invoices including raising purchase orders, invoicing, updating the finance tracker, monitoring progress against budgets.
  • Works with the Reception team to manage and distribute post for the Operations team and make any special postage or courier arrangements necessary for the smooth running of the team.
  • Works with Senior Directors and Regional Operations Managers/Directors to plan and organise team events, including: venues, catering and other supplies, agendas and being present to coordinate on the day, where required
  • Completes various human resources, financial, administrative and other reports and analysis, and performs other reasonable duties as assigned or as necessary.

 

Experience & Skills required:

  • Experience in a similar position, providing administrative support within a busy, fast paced, professional and confidential environment – Ideally in the Property, Hospitality or Leisure sectors.
  • Strong relationship building skills (including managing upwards) necessary to engage and influence managers and team members to deliver to deadlines.
  • Strong written communication skills including the ability to prepare commercial standard business correspondence, reports and other documents.
  • Good attention to detail with the ability to identify errors and anomalies in documents and Reports
  • Excellent organisational skills, including the ability to prioritise and demonstrate good judgment under pressure.
  • Proactive and able to work effectively both independently and as part of a team.
  • Discretion and the ability to handle sensitive/confidential information.
  • Demonstrated ability to be flexible and adaptable to changing priorities.

 

Building our people’s careers, recognising their efforts and celebrating their achievements is part of our DNA. Ours is a fast paced and inspiring environment where you’ll work alongside industry experts from day one – and as a growing business -  we offer competitive incentive and benefits schemes and exceptional learning opportunities to help you to reach your potential.